Ohio Township Park
Pavilion Use Policy
The Ohio Township Park (OTP) is located at 3511 Libbert Road, Newburgh, IN.
PAVILION
The Pavilion, in the center of the park, is a versatile, casual building perfect for community gatherings, business meetings, birthday parties, etc. (different from the Phoenix Event Center, which is tailored for grand celebrations like weddings, large social gatherings, reunions, etc.) The Pavilion features two distinct rental spaces: The Engine Room and the Hydrant Room. Each room seats up to 48 guests or both spaces can be combined for a total capacity of 96.
SCHEDULING
Reservations for the OTP Pavilion are scheduled with the Ohio Township Trustee’s office. Inquiring individuals/organizations should authorize one individual to serve as the contact person for the group. This person will be responsible for scheduling the reservation and coordinating details, including any arrangements for building access and instructions for facility use. The contact person must always be present during the event and is responsible for assuring that the Pavilion is left in its original condition. Reservations will be confirmed in writing by the township upon receipt of any applicable fees/deposit and a signed rental agreement.
AVAILABILITY
The OTP Pavilion’s room rentals are 10 a.m. – 2:00 p.m. and 3:00 p.m. – 7:00 p.m.
Rental Times
| 1 Room - 4 Hours | 1 Room - 9 Hours | 2 Rooms - 4 Hours | 2 Rooms - 9 Hours |
|---|---|---|---|
| Monday, Tuesday, Wednesday, Thursday, Friday, Saturday, Sunday | Monday, Tuesday, Wednesday, Thursday, Friday, Saturday, Sunday | Monday, Tuesday, Wednesday, Thursday, Friday, Saturday, Sunday | Monday, Tuesday, Wednesday, Thursday, Friday, Saturday, Sunday |
| 10:00 am - 2:00 pm 3:00 pm - 7:00 pm | 10:00 am - 7:00 pm | 10:00 am - 2:00 pm 3:00 pm - 7:00 pm | 10:00 am - 7:00 pm |
| $150 - 4 hours | $290 - 9 hours $200 - APPLICABLE October 15 - April 30 | $300 - 4 hours | $580 - 9 hours $400 - APPLICABLE October 15 - April 30 |
Any exceptions must be approved in writing by the Ohio Township Trustee. The Ohio Township Trustee office will attempt to accommodate all rental requests; however, the Trustee Reserves the right, in its sole discretion, to restrict frequency of use and to schedule the Pavilion based on the best interests of the OTP and the community. The Trustee also reserves the right, in its sole discretion, to change cancel, or revoke reservations at any time. In the event of a change or cancellation, the Township will give the affected group as much advance notice of the change as possible.
CANCELLATIONS
A cancellation policy is necessary to ensure efficient use of the Pavilion. Late cancellations and “no-shows” prevent others from using the Pavilion. A renter’s deposit will be held and be refundable for seven (7) days. If the initial deposit/payment is made in cash, the refund may be issued by check. After that seven (7) day period, the initial deposit/payment will become non-refundable.
CLEANING AND DAMAGE DEPOSIT
A refundable cleaning/damage deposit will be required for the use of the Pavilion and will be collected from the renter’s contact person. The Township may apply all or part of such deposit to the cost of damage or excessive cleaning caused by renter’s failure to follow OTP rules. Any unapplied deposit shall be returned within thirty (30) days after the event. Damage or cleaning costs that exceed the cleaning/damage deposit will be the responsibility of the renter, as well as any attorney’s fees incurred in collection.
PAYMENT
Payment is to be made as follows: 100% of the rental fee and $100 damage/cleaning fee at the time of booking.
